Privacy Policy & GDPR
- Kat
- Aug 8, 2022
- 2 min read
Updated: Jul 24
Please read carefully.
As a business owner, you're legally responsible for protecting your customers' data and having a privacy policy. This isn't just a website thing—it applies to all the data you collect.
✅ In summary, what do I need to do?
Keep customer data safe.
Write a privacy policy that explains how you store and use that data.
🧠 What counts as data?
Data = anything that identifies a person:
Name, email, phone number, address, date of birth, etc.
Even emails or form messages count.
Your website cookies also collect data.
Sensitive data (e.g. religion, sexuality, political views) needs extra care. It's best to avoid collecting this.
Tip: Only collect what you truly need.
🤔 What if I don’t think I collect data?
You do!
A single customer email = data
Cookies on your site = dataSo yes, you still need a privacy policy.
🔓 What happens if data isn’t secure?
Hacks are more common than you think. Weak passwords or insecure email accounts can lead to breaches—your customers could end up getting spammed, and you could be reported.
If there's a breach, you must follow the ICO’s data breach process.
🔐 How do I protect customer data?
Use secure email (Google/Microsoft, not cheap providers like 123-reg).
Use strong, random passwords—never reuse them.
Example: YF4Z-az2pq-UTlMC2I
Generate here: passwords-generator.org
Store passwords in tools like 1Password, Dashlane, or Apple Keychain.
Secure all files and cloud storage (Google Drive, Dropbox, etc.).
Don’t keep old data—delete what you no longer need.
Enable 2-step verification on everything.
💻 Isn’t this your job?
Nope. Once your website goes live, you are the data controller. We can’t provide legal documents.
📄 How do I get a privacy policy?
A privacy policy explains:
What data you collect
Why you collect it
How you keep it safe
Ideally, use a lawyer. If not, online generators work—clients often use Termly.
When it’s ready, send it to us to upload to your site.
Want to see an example? Check ours: onlinedesigns.uk/privacy-policy
Need to check what cookies your website uses? Use this: https://support.wix.com/en/article/cookies-and-your-wix-site
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